CAMBRIDGE QUANTUM COMPUTING

CQC CANDIDATE PRIVACY POLICY

 

  1. Introduction

Cambridge Quantum Computing (“CQC”, “we”, “us” or “our”) is a world leading independent quantum computing software company. We are committed to safeguarding the privacy of information provided to us.

This privacy policy (“Candidate Privacy Policy”) explains how we may collect and use information that we obtain about you via our website and the Lever platform and your rights in relation to such information. If you have any questions about this, please contact privacycqc@cambridgequantum.com.

This Candidate Privacy Policy applies to candidates who apply for jobs at CQC. This means individuals or companies who apply to work at CQC on a permanent or temporary basis. For privacy considerations on all other relationships with CQC, please see our Privacy Policy and Cookie Policy.

This Candidate Privacy Policy provides you with certain information that must be provided under the General Data Protection Regulation ((EU) 2016/679) (GDPR) and the local data protection law.

 

  1. Information that we collect

We have set out the data that we collect from you below. We have tried to be comprehensive here to give you a full picture but want to let you know that we will not collect all of this information in all circumstances. As a general rule, we will collect more information from you the further along the recruitment journey you are with us and for all new joiners we conduct pre-employment screening checks which may require that we are furnished with some or all of the information identified below.

Information you provide us

  • Contact information: such as your name, address, email address, telephone number and emergency contact details.
  • Qualification information: such as a copy of your CV, qualifications, skills, and experience.
  • Past employment history: employment history including your current level of remuneration and benefit entitlements.
  • Sensitive personal data: such as disabilities or health conditions for you only so much as they help us facilitate your recruitment or employment at CQC.
  • Financial information: if you are self-employed as a contractor, we might also ask for information like Companies House information, insurance details and tax registration details.
  • Right to work and ID information: such as your passport, visa or drivers’ licence. We will not collect this in all circumstances and generally do so only after we have made a job offer.

 

During the recruitment process, we generally do not collect or process any “Sensitive Personal Information”. Sensitive Personal Information includes the following: information that reveals your racial or ethnic origin, religious, political, or philosophical beliefs, or trade union membership; genetic data; biometric data for the purposes of unique identification; or information concerning your health, sex life, or sexual orientation.

However, there are circumstances in which we are required or permitted by local law to process Sensitive Personal Information. For example, CQC may be required to collect information about your racial/ethnic origin, gender and disabilities for the purposes of equal opportunities monitoring, to comply with anti-discrimination laws or for government reporting obligations. Similarly, information about your physical or mental condition may be collected in order to consider accommodations we need to make for the recruitment process and/or subsequent job role. You may also provide, on a voluntary basis, other Sensitive Personal Information during the recruiting process.

If you are applying as Candidate in the UK or the EEA please see “Additional GDPR Disclosures” for more information about the personal information we process and why.

 

Information while we interact with you

  • Data about your interactions with us: such as information about how you communicate with us (by phone or email). More detail relating to our website is set out in our Cookie Policy.
  • Technical data: such as IP addresses (including the general information in such address, such as city, county and postcode), login details and other information about your mobile devices, browser types and browser language. More detail is set out in our Cookie Policy.

 

Information that is publicly available

  • Social network or online job sites: such as LinkedIn or other social networking pages linked to your name or email address, as well as other job sites.
  • Financial Check: run against publicly available records to reporting any negative financial information.
  • Directorship Search: information of both current and past directorships along with highlighting any disqualifications from being a director.

 

Information provided by others

  • Recruitment businesses: personal information such as your contact details, qualification information and past employment history may also be shared with us by recruitment businesses that we work with.
  • Former employers: Once a job offer has been made, we may collect personal information about you from third parties such as references supplied by former employers. We will always let you know that we are doing this.
  • Academic Institutions and Training or Certification Providers: we may require other background information provided or confirmed by such institutions.
  • Criminal Records Check: any data obtained through criminal records checks.
  • UK Driving Licence Check – conducted for roles requiring driving, Conducted via the DVLA any data including any current endorsements and any driving bans.
  • Media Search: any negative media results reported from online sources such as news articles.
  • Worldwide Sanctions & International Watch Lists Check: data gained through a search of various governmental and other proprietary databases for inclusion in governmental sanctions, enforcements, watch-lists and blacklists.
  • CQC team members: We may also operate an internal recruitment scheme, so personal information such as your contact details, qualification information and past employment history may also be shared with us by members of the current CQC team.

 

  1. How we use this information

It’s important that you understand what we’ll do with the data that we hold about you, as well as the lawful reasons we are allowed to do this.

We use this information for the following purposes:

Fulfilling our legal and regulatory obligations

Some of the information we collect is to fulfil legal obligations, such as ensuring that all our employees have the right to work in the UK. We may also need to comply with court orders, and disclose information to law enforcement agencies.

With your consent

We will only record any sensitive personal data about you with your explicit consent.

For our legitimate business interests

We need to use your personal information for our legitimate business interests. This means that using your information is necessary for us to build our business and find great people to work at CQC. We consider and balance any potential impact on you and your rights before we process your personal data for our legitimate interests. Our legitimate interests include:

  • Identifying and recruiting potential future CQC employees.
  • Assessing skills, qualifications and experience of potential future CQC employees.
  • Verifying accuracy of information provided by potential future employees at CQC.
  • Determining suitability of candidates as future employees at CQC.
  • Ensuring your safety and security.
  • Equal opportunities monitoring for our recruitment.

If you have questions about the lawful basis on which we collect and use your information, you can email our Data Protection Officer at privacycqc@cambridgequantum.com.

 

  1. Sharing your information

When we share your information within CQC

Your information may be shared internally within CQC for the purposes of the recruitment exercise. We restrict access to personal information to people who need to know that information and who are subject to contractual confidentiality requirements.

During the recruitment process, your information may be shared with members of our HR and recruitment team, interviewers involved in the recruitment process, managers in the business area with a vacancy and members of our operational team if access to the data is necessary for the performance of their roles.


Sharing Information across our Global Network

CQC has a global presence, and as such, we may sometimes need to share your information with our CQC offices, branches and subsidiaries around the world.

If, in the future, we re-organise or transfer all or part of our business, we may need to transfer your information to new entities or third-parties through which our business will be carried out. We make sure that such third parties won’t use your personal data for their own purposes and we only permit them to use it in accordance with our instructions and the law. This includes with the following types of organisations:

  • Trusted businesses or persons: who process your information for us for the purposes set out above, based on our instructions and as set out in our Candidate Privacy Policy and any other appropriate confidentiality and security measures.
  • People you have authorised us to share data with: once a job offer has been made, we may need to share your data with people whose details you have provided us, such as former employers to obtain references for you.


Sharing Personal Data Outside of the EEA

In order to provide our goods or services to you, we may be required to share your personal data with organisations outside of the European Economic Area. We will only do so if we have ensured that there are appropriate safeguards in place, if we have your explicit consent to do so, or if it is necessary for the performance of a contract between you and us, or for the implementation of pre-contractual measures taken at your request.

 

  1. Your Rights

Some jurisdictions’ privacy laws may give you the right to access, amend or erase your personal information or, in some circumstances, to restrict or object to the processing of your personal information.

If you would like to request a copy of your data or would like to take steps to exercise any of your rights, please contact us in writing as set out below.  We may refuse to provide access and may charge a fee for access if the relevant legislation allows us to do so, in which case we will provide reasons for our decision as required by law.

If you would like to request a copy of your data or would like to take steps to exercise any of your rights, please contact us in writing as set out below.  We may refuse to provide access and may charge a fee for access if the relevant legislation allows us to do so, in which case we will provide reasons for our decision as required by law.

Where you have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the rights to withdraw your consent for that specific processing at any time.

If you’re unhappy with how we’ve handled or processed your personal information – or you want further information about your rights – you have the right to contact the Information Commissioner’s’ Office, the supervisory body that regulates handling of personal information in the UK.

 

  1. Security

We take reasonable steps to hold information securely in electronic or physical form and to prevent unauthorised access, use, modification or disclosure. We require our third-party data storage providers to comply with appropriate information security industry standards. All partners and staff and third-party providers with access to confidential information are subject to confidentiality obligations.  The transmission of information via the internet is not completely secure. We cannot guarantee the security of your data transmitted to our online services; hence, any transmission is at your own risk.

 

  1. Status of this Policy

We review this Candidate Privacy Policy regularly and reserve the right to revise it or any part of it from time to time to reflect changes in the law or technology practices. It is your responsibility to review the amended Candidate Privacy Policy.

 

  1. Contact and Further Information

Should you have any questions about this Candidate Privacy Policy, or want to submit a written complaint to us about how we handle your personal information, please contact us at:

Attention: Data Protection Officer
Cambridge Quantum Computing Limited
32 St. James’s Street
London
SW1A 1HD
The United Kingdom
Telephone: +44 (0) 203 301 9331
Email: privacycqc@cambridgequantum.com

If you make a privacy complaint, we will respond to let you know how your complaint will be handled. We may ask you for further details, consult with other parties and keep records regarding your complaint.

Last updated: The Candidate Privacy Policy was last updated on [10 November 2020].

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