CAMBRIDGE QUANTUM COMPUTING

CQC PRIVACY POLICY

  1. INTRODUCTION

 Cambridge Quantum Computing (“CQC”) is a world leading independent quantum computing software company. We are committed to safeguarding the privacy of information provided to us and information about visitors to our CQC website in respect of any natural person(s), including but not limited to, clients, suppliers, partners and employees (including prospective employees) in accordance with the EU General Data Protection Regulation (Regulation 2016/679) (“GDPR”). CQC is the data controller of any personal information you provide to us when you use our services as set out in section 2 below.

This privacy and cookie policy (“Privacy Policy”) explains how we may collect and use information that we obtain about you via this website and your rights in relation to such information. Your use of our online services or your provision of information to us constitutes your acknowledgment of the terms of this Privacy Policy. Please do not send us any of your information at any point if you do not want it to be used in the ways described in this Privacy Policy.

 

  1. SCOPE OF PRIVACY POLICY

 This Privacy Policy applies when we receive any personal information from you, our clients or other third-parties, when using our website, including in the following circumstances:

  • when you request information from us or provide information to us;
  • when you, or the organisation you work for, contracts with CQC;
  • when you or the organisation you work for are a counterparty, or provide services to a counterparty, of any of our clients;
  • when you apply for a role or work placement opportunity or recruitment event with us;
  • when you complete application forms on our websites;
  • when you attend our seminars, conferences or other CQC-hosted events;
  • when we conduct open source searches on you in connection with our business acceptance or business development processes;
  • when you visit our website and online services (including our mobile apps including social media channels), including details of visits made to our website such as the volume of traffic received, logs (including, the internet protocol (IP) address and location of the device connecting to our website and other identifiers about the device and the nature of the visit such as website visitor behaviour) and the resources accessed; and
  • when you sign up to our mailing lists to receive publications and other marketing emails and/or marketing materials.

 

  1. INFORMATION COLLECTION

 

General

We will collect personal information directly from you, from our clients or their counterparties and authorised representatives via our website in any of the instances stated in section 2 above.  In this Privacy Policy, “personal data” means any information relating to an identified or identifiable natural person in accordance with Article 4 of the GDPR. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that person. Examples of personal data identifiers that we may collect via our website include, but are not limited to, the following: your name, job title, postal address, email address and/or telephone number.

 

Careers and Recruitment

If you apply for a job or work placement you may need to provide information about your education, employment, racial background and state of health.  Your application will constitute your express consent to our use of this information to assess your application and to allow us to carry out both recruitment analytics and any monitoring activities which may be required of us under applicable law as an employer. We may also carry out screening checks (including reference, background, directorship, financial probity, identity, eligibility to work, vocational suitability and criminal record checks) and consider you for other positions. We may disclose your personal information (including diversity and equal opportunities data) to academic institutions, recruiters, screening check providers, health service providers, professional and trade associations, law enforcement agencies, recruitment analytics and diversity research providers, referees and your current and previous employers. We may also collect your personal information from these parties in some circumstances. Without your personal information we may not be able to progress considering you for positions with us.  If you apply for a job or work placement with us whether or not using our on-line application system, you may be required to access a separate privacy and cookie policies which explain how your information will be used, how long we will retain it and to whom it may be disclosed.

 

  1. USE OF YOUR INFORMATION

We may use your personal information if:

  • it is necessary for the performance of a contract with you or the organisation you work for; or
  • necessary in connection with a legal or regulatory obligation; or
  • you have provided your consent (where necessary) to such use or the organisation that you work for has obtained your consent (where necessary); or
  • we (or a third-party) have a legitimate interest which is not overridden by your interests or your rights and freedoms; or
  • we are otherwise required or authorised by law.

 

We may use your information to:

  • provide and improve our services and products to you or the organisation you work for (including auditing and monitoring use of those services and products);
  • maintain and develop our relationship with you;
  • monitor and analyse our business;
  • facilitate our internal business operations;
  • fulfil any legal, regulatory, accounting, reporting, risk management or other obligations;
  • identify products and/or services CQC believes you may be interested in;
  • send you product and/or service offering updates, publications, marketing and details of events;
  • protect, establish, exercise or defend legal rights; and
  • process and respond to requests, enquiries or complaints received from you.

We will only process your personal data to the extent that the law allows us to do so. Under the GDPR, we rely on the following legal bases for processing:

  • where you have given us consent to the processing;
  • where it is necessary to perform a contract we have entered into, or are about to enter into with you (whether as a client, supplier, employee or otherwise); and/or;
  • where it is necessary for the purposes of our legitimate interests (or those of a third party) and your interests or fundamental rights and freedoms do not override those legitimate interests.

In any circumstances in which we request or obtain personal data from you via our website, our reason(s) for collecting that data, the intended use of the data by us, and the extent to which, if any, the data will be processed by us, shall be made clear to you. If you do not provide us with the information requested by us from time to time, we may not be able to provide goods and/or services to you or otherwise fulfil the purpose for which we have requested this information; in these circumstances, we shall inform you accordingly where we have your contact information.

We will only retain your personal information for as long as is reasonably necessary in the circumstances. Personal information provided in connection with the provision of our goods and/or services will be retained in accordance with CQC’s retention policies unless we agree otherwise with you, in writing. Our online services may have different retention periods which you will be notified of separately when you access those services. If you wish to know more about our retention policies, please contact privacycqc@cambridgequantum.com.

 

 

  1. SHARING INFORMATION ACROSS OUR GLOBAL NETWORK

CQC has a global presence, and as such, we may share your information with our CQC offices, branches and subsidiaries around the world.

If, in the future, we re-organise or transfer all or part of our business, we may need to transfer your information to new entities or third parties through which our business will be carried out.

 

Sharing personal data outside of the EEA

In order to provide our goods or services to you, we may be required to share your personal data with organisations outside of the European Economic Area. We will only do so if we have ensured that there are appropriate safeguards in place, if we have your explicit consent to do so, or if it is necessary for the performance of a contract between you and us, or the implementation of pre-contractual measures taken at your request.

 

  1. DISCLOSURE OF YOUR INFORMATION

We may share your information with third parties including:

  • our clients, your professional advisers and your employers or place of business;
  • third parties involved in the provision of goods and/or services to our clients;
  • our professional advisers, auditors and insurers;
  • third party service providers to whom we outsource services, for example archival, auditing, reference checking, professional advisory (including legal, accounting, financial and business consulting), IT support, mailing house, delivery,  website, social media, research, banking, payment, client contact, data processing, insurance, forensic, litigation support, data room, marketing and security services;
  • third party technology organisations, including cloud service providers, such as data storage platforms;
  • third parties with whom we have co-promotional arrangements (such as jointly sponsored events);
  • third parties who carry out research and analyses of our services and products on our behalf; or
  • regulatory authorities, courts, tribunals, government agencies, law enforcement agencies and other third parties if bound to do so by law.

Please be aware that your personal information may be accessed by third parties and by our CQC offices from countries whose laws provide various levels of protection for personal data which are not always equivalent to the level of protection that may be provided in your own country. Where we transfer your information internationally, we will take reasonable steps to ensure that your information is treated securely and the means of transfer provides adequate safeguards.

Some of your personal information may be stored with, and managed by, a cloud service provider located in a different country to the CQC office you normally deal with.

If you have any questions in relation to the transfer of your personal information, please contact us at privacycqc@cambridgequantum.com.

 

  1. SECURITY

We take reasonable steps to hold information securely in electronic or physical form and to prevent unauthorised access, use, modification or disclosure. Our information security policy is supported by a number of security standards, processes and procedures and we store information in access controlled premises or in electronic databases requiring logins and passwords. We require our third party data storage providers to comply with appropriate information security industry standards. All partners and staff and third-party providers with access to confidential information are subject to confidentiality obligations.  The transmission of information via the internet is not completely secure. We cannot guarantee the security of your data transmitted to our online services; any transmission is at your own risk.

 

  1. COOKIES

This website uses cookies. When you visit our website for the first time, we will show you a pop-up with an explanation about cookies. As soon as you click on “Save preferences”, you consent to us using the categories of cookies and plug-ins you selected in the pop-up, as described herein. You can disable the use of cookies via your browser, but please note that our website may no longer work properly.

A cookie is a piece of data stored on a user’s hard drive containing information about the user. The information below explains the cookies we use on our website and why we use them:

  • Google Analytics cookies: we use these cookies to collect information about how visitors use our website, including details of the site where the visitor has come from and the total number of times a visitor has been to our website. We use the information to improve our website and enhance the experience of its visitors.
  • Local Shared Objects (Flash cookies): we use Adobe Flash Player to deliver certain content. Local Shared Objects, otherwise known as Flash cookies, are used for this in order to check if your browser supports Flash.

You can enable or disable cookies by modifying the settings in your browser.

 

Technical or functional cookies

Some cookies ensure that certain parts of the website work properly and that your user preferences remain known. By placing functional cookies, we make it easier for you to visit our website. This way, you do not need to repeatedly enter the same information when visiting our website. We may place these cookies without your consent.

 

Advertising cookies

We do not use any advertising cookies on this website.

 

Social media buttons

On our website we have included buttons for Facebook, Twitter and LinkedIn to promote webpages (e.g. “like”, “pin”) or share (e.g. “tweet”) on social networks like Facebook, Twitter and LinkedIn. These buttons work using pieces of code coming from Facebook, Twitter and LinkedIn themselves. This code places cookies. These social media buttons also can store and process certain information, so a personalised ad can be shown to you.

Please read the privacy statement of these social networks (which can change regularly) to learn about what they do with your personal data which they process using these cookies. The data that is retrieved is anonymized as much as possible. Facebook, Twitter and LinkedIn are located in the United States.

 

You can find out more information on cookies, at: https://en.wikipedia.org/wiki/HTTP_cookie.

 

You can also find out how to disable Flash cookies at Adobe.com – see www.adobe.com/products/flashplayer/security for details.

 

  1. THIRD PARTY SITES

 This website contains various links to other sites which are controlled by third parties at all times. This privacy statement does not apply to third party websites connected by links on our website. We cannot guarantee that these third parties handle your personal data in a reliable or secure manner. We recommend you read the privacy statements of these websites prior to making use of these websites.

It is your responsibility to check such third parties’ sites’ privacy policies and terms of use. Please be aware that CQC does not accept any responsibility for their use of information about you.

 

  1. YOUR RIGHTS

Some jurisdictions privacy laws may give you the right to access, amend or erase your personal information or, in some circumstances, to restrict or object to the processing of your personal information.

If you would like to request a copy of your data or would like to take steps to exercise any of your rights, please contact us in writing as set out below.  We may refuse to provide access and may charge a fee for access if the relevant legislation allows us to do so, in which case we will provide reasons for our decision as required by law.

Where you have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the rights to withdraw your consent for that specific processing at any time.

Information we hold about you should be up-to-date and accurate. Please advise us in writing of any changes to your information using the contact details set out in section 13 below.

 

  1. IF YOU DO NOT WANT TO RECEIVE MARKETING INFORMATION FROM US 

If you receive marketing materials relating to our services by email or post, you may withdraw your consent for us to send these to you at any time, by using the “unsubscribe” option included in the email or other material. Alternatively, you can let us know your preferences by sending an email to privacycqc@cambridgequantum.com.

 

  1. STATUS OF THIS POLICY

We review this Privacy Policy regularly and reserve the right to revise it or any part of it from time to time to reflect changes in the law or technology practices. It is your responsibility to review the amended Privacy Policy.

 

  1. CONTACT AND FURTHER INFORMATION

Should you have any questions about this Privacy Policy, or want to submit a written complaint to us about how we handle your personal information, please contact us at:

 

Attention: Data Protection Officer

Cambridge Quantum Computing Limited

32 St. James’s Street

London

SW1A 1HD

The United Kingdom

Telephone: +44 (0) 203 301 9331

Email: privacycqc@cambridgequantum.com

 

If you make a privacy complaint, we will respond to let you know how your complaint will be handled. We may ask you for further details, consult with other parties and keep records regarding your complaint.

 

Last updated: July 2020.

 

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